Office Relocation Management
- Start to Finish - Services Nationwide
Our office relocation process, which is time and cost
effective, relieves clients from the burden of facility relocation, allowing them
to focus on their core business. We change the relocation process by utilizing our
business partners and strategic relationship's with vendors across the US to leverage
the power these resources and services required to manage and implement all
stages of the process. Our highly skilled Project Managers use a well defined
process to co-ordinate the moving company's resources, each step of the relocation
process and the client to assure a smooth transition into a new facility.
From Start
to Finish - Where do we begin
There's
no universally accepted formula for a successful relocation plan, every project
is different, you must decide what to do and when. Each move is unique, but their
are a few things which should be done firsts for any move project, lets look at
these critical steps. Moving means changing a lot more than where you'll report
for work. An office move is a very complicated undertaking requiring many specialized
skills rarely found in-house. Underestimating the time needed, the degree of complexity,
and the cost very often lead to disastrous results. A recent International Facility
Management Association (IFMA) study proves it, the study shows that 2/3 of everyone
assigned to manage an office relocation was fired, quit or had to take an extended
leave of absence after the move was completed.
A realistic
budget
Available
money dictates everything. Some things like the cost of the physical move will obviously
become a line item in your budget, but many less apparent expenses lurk in the fog.
As you will discover, the great unknowns of a typical commercial relocation consistently
cause companies to under budget, sometimes woefully so. Expect conflicts over image
and budget. Part of your job will be making someone else's work-place vision become
a reality within the amount of money you can spend.
Selecting
a team
You'll
need to form an in-house team to help. Select individuals within your company who
can contribute relevant experience or knowledge such as construction or buying furniture.
Together you will begin developing more specific plans for the project by defining
operational goals. The in-house team in collaboration with the consultants you hire
later form the move team.
Should I use
a move consultant?
Move consultants are not necessarily only for large
corporations or large offices; offices of all sizes needed help to plan and execute
successful office moves may utilize them. Move consultants bring experience in co-coordinating
with movers, utility providers, and other vendors you may need. They will save your
internal staff the time and pressure of organizing this often-complicated process.
Developing
a team vision
Assemble
your team and go over the collected details. A picture of the space should begin
to take shape as each member presents the defined needs they've gathered. Encourage
members to express their vision for the space and record the main points. Begin
hammering out a team concept of the new area by comparing the impressions of individual
team members. Due diligence at this point in the project saves significant time
and money later.
Handholding:
How much will you need?
Given
the scope of the project and the strengths and weaknesses of your in-house team,
you should be able to determine the level of outside services required. Or to say
it another way, how much or how little handholding will you need? Once you're able
to define what you need your consultants to do, you can then find the ones who will
bring the most value to the project.
You'll
hire some consultants early, others later on, but perhaps the most important initial
selection will be an architect or designer. It may help to develop a matrix for
clues to whether you should choose either a program management or a compartmentalized
approach to hiring design, engineering, and construction services. Strong in-house
skills and experience may indicate compartmentalizing -- hiring separate companies
-- is the best approach. On the other hand, a program management approach may be
called for if a weaker in-house team needs the shoring up that one company performing
all three services can provide.
Most
successful projects are led by a move consultant, who should be on of the first
outsider you add to the move team. As you'll find out, the right move consultant
will supply the experience you lack, assist you in hiring the designer and other
consultants, and help you efficiently direct the activities of all players during
the process.
Fees and Charges
are flexible and based on your "Scope of Work"
Paradise Communications
pricing is competitive. We have been able to achieve this by always looking for
an improved and efficient way of providing our services while maintaining a relentless
dedication to customer services and an unparalleled commitment to meet your business
needs.
Project Management
Paradise Communications
project management team is designed to provide the client with a comprehensive means
of organizing and implementing their office relocation from start to finish. Our
experienced project managers coordinate and organize the entire relocation process
from start to finish. Paradise Communications Project Management teams work
with clients throughout every phase of their project from initial audit to final
installation, ensuring completion to clients' satisfaction, budget and time. In
addition to our furniture management services, we offer a number of ancillary services
such as furniture installation, move management, space planning and design, document
management and managed storage.
Project Planning
Project Management
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Day-to-Day and on site project
coordination
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Status Report
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Resource coordination
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Employee move coordination
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Communication program
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Third party negotiation
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Build/construction management
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Site acquisition management
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Facility management
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Site layout
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Liaising with site owners regarding
site access and health and safety issues
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Preparing reports and documentation
relating to installation, commissioning and site handover to customer requirements
Space Planning
Our fully qualified space planners
design workplace environments that are both efficient and functional using the latest
electronic design technology. From an initial space audit to animated walkthrough
and computer-generated interpretations, our team will provide an overview of how
your office will look following installation of furniture.
Data & Communication
Cabling
Paradise Communications has formed
strong alliances and partnership with leading data and telephony cabling companies.
We understand that all of today's critical communications rely on your cabling system
as the arteries carrying all of your voice and data communications information.
Through our strategic partners Paradise Communications offers unique Cabling & Telephony
solutions to accommodate the ever-changing needs of today's business and provide
you with professionals required to deal with today's dynamic and complex environment.
If you would like to have a free quotation/estimate or know more about our service
partner network contact us at - Info@ITRelo.net.
Furniture
Management
Our professional management teams
assist clients in selecting products, which fit their criteria aesthetically, structurally
and from a reliable source whilst still representing good value for money and committed
to quality and environmental issues and driven by innovation in design. Fully professional
dedicated teams handle Furniture management.
Paradise Communications
works with experienced furniture vendors to offer furniture solutions and best address
various corporate needs, which include requirements for call centers, boardroom,
reception areas and home-working. We design and develop innovative solutions
to support new ways of working and contribute to the effectiveness of office environments,
for excellence and total customer satisfaction. Some of the World's leading furniture
manufacturers are our partners.
We will find the best
vendor to relocate, replace and store all types of furniture this allows our clients
to concentrate on adding value to their core business with minimum downtime and
disruption. Our professional management teams assist clients in selecting
products, which fit their criteria aesthetically, structurally, and from a reliable
source whilst still representing good value for money and committed to quality and
environmental issues and driven by innovation in design. Fully professional dedicated
teams handle Furniture management.
Space Planning
We can provide basic
space planning or through our group of professional space planners assure that you
have the most experienced team for your project. Our fully qualified space
planners design workplace environments that are both efficient and functional using
the latest electronic design technology. From an initial space audit to animated
walkthrough and computer-generated interpretations, our team will provide an overview
of how your office will look following installation of furniture. The design and
space plan incorporates the following considerations - health and safety issues,
storage requirement and future expansion.
The design process starts
with a pre-survey visit to establish client's need and resource appraisal with the
main client contact and other relevant members of staff.
Choosing A
Moving Company who can get the job done
Paradise Communications
has established deep relationships with a number of movers who are specialist in
their area of business. Through these relationship and other services, we are able
to offer our client smooth transition in their relocation and move.
We work with our client
in selecting movers. Our move management team are dedicated to ensuring that all
aspects of your relocation are handled efficiently. Creating the right
environment for your people to move into is a key factor of your relocation. Our
move management team can advise on the best way to relocate your equipment, furniture,
people and how to move your IT and voice switch. We will work with you to make the
transition as easy as possible.
If you would like to
have a free quotation/estimate or know more about our service partner network contact
us at - Info@ITRelo.net
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Estimate: The best way to control
your move budget in most cases is to get a "Not to Exceed Price." The movers can
beat the estimate but not exceed it. See if this is available. Try to make moving
arrangements well in advance of moving day. Call at least two movers and request,
at no obligation, a free written estimate. You can expect professional movers
to come to your home and discuss the move in detail prior to giving you a written
estimate. Before selecting a mover, you should check their reputation, performance
record, reliability, and claims settlement customer service.
TIP: If movers are wary of giving
you an estimate, and give you any no-solid reasons against providing one, be extremely
cautious. Reputable movers will not hesitate to provide you with a written estimate.
Further, lacking a written estimate, your price could be increased significantly.
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Find prospective movers in your
area by using yellow pages, personal referrals and real estate brokers. Be wary
of companies advertising in certain local newspapers and /or handbills talking
"cheap" price. Check to make sure they carry required insurance coverage. If they
break or lose something, you want it fixed or replaced to the limits of their
liability.
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Carrier/Mover Liability: Make sure
the mover explains their basic liability and transit protection options. Be sure
to ask questions.
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Price/Rates: While always a factor
in buying anything, do not select a mover on price alone. Trained personnel, clean,
safe moving vans, and insurance protection cost money.
When comparing estimates, remember
the cheapest company won't necessarily do the best job. If one firm's estimate
is lower than the others, find out why. Know who your movers will be: will an
experienced foreman be present? Are the services and movers' experience equivalent?
Are all the estimates binding?
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Carrier/Mover Liability: Make sure
the mover explains their basic liability and transit protection options. Be sure
to ask questions.
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Evaluate Service Presentations:
Listen and evaluate the mover's presentation of services and price. Usually an
individual presentation stands out in clarity, and your questions and concerns
are professionally answered to your satisfaction
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Visit the Mover: Visit the mover's
office. Make sure the mover has a business. See the trucks at the business site.
Look around to make sure these are the kind of people you wish to transact business
with.
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Trade Membership: You should want
a mover who abides to a code of ethics, operates clean and safe trucks, and utilizes
trained personnel. They will provide for quality service at fair and competitive
prices.
There are lots of other items that
need to be completed during the relocation process, some are shown below:
Office Relocation - Construction project management
Turnkey Solutions
Relocation Planning for Facilities and Information
Technology
Telephone
systems, PBX and Voice Mail systems
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