Business Relocation and Telecommunications Infrastructure Design and Planningbusiness relocation, office relocation and telecommunication consultant, commercial property office space relocation, business planning and office team project managementoffice relocation and telecommunication consultant, commercial property office space relocation, business relocation, business planning and office team project management

 

Business and Technology Relocation Planning and Project Management

Business Relocation and Project Management consultant for Avaya and Nortel network pbx phone service, business relocation and Telecommunications Infrastructure Design and Planning, corporate relocation and Telecommunications Infrastructure Design and Planning, open office equipment technology commercial telecommunication phone system provide business service, office space avaya nortel network phone system provide commercial telecom phone services Telecommunications Infrastructure Design and Planning, business relocation and Telecommunications Infrastructure Design and Planning, Business Communication and Project Management consultant for Avaya and Nortel network pbx phone service Planning project manager for network cable rfp pbx mdf idf ladder rack system implementation office design project management telecommunication phone service information technology business services network cable rfp pbx mdf idf ladder rack system implementation project manager for office design project management telecommunication phone service information technology business services

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Cellular phones and wireless services. Often, the employee buys the phone & submits it as an expense item which may not even pass through the Telecommunication’s department

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List of Critical Items in an Office relocation, construction or IT Project Plans

 

Project Management services designed to achieve optimal results!  The following is a list of task that we find make the real difference in Technology Projects.  These need to be considered as part of the checklist for your Project Plan.  How many of these do you consider when planning a project?  We have a lot more on our task list as a reference to keep track of what items need to be considered and which ones are critical to the successful completion of your project.

 

Here are but a few:

  • Coordinate the entire IT project including planning, scheduling, and control

  • Monitor quality control

  • Create and distribute scheduled reports

  • Coordinate all vendor activities

  • Relocation Planning for Information Technology equipment & Services

  • IT Infrastructure Design, Planning & Implementation Management

  • Project Management team that keep you informed throughout the project

  • Structured Cabling Specifications, RFP Design, Vendor Selection & Management

  • Vendor Management of IT Systems & Solutions

  • IT Relocation Planning & Support from Start to Finish

  • Vendor & Contractor Selection

  • Document Review

  • Project Planning & Monitoring

  • Project Budgeting & Controlling

  • Project Meetings

  • Schedule

  • Budget

  • Process Tracking and Reporting

  • Change Order Monitoring

  • Cost Containment

  • Punch List

 

Project Management of Voice Services

  • Review & Analysis of current System

  • Preparation of RFP for upgrades if needed

  • Preparation of Databases for Vendor installation Teams

  • Preparation of Testing plan for deployment

  • Vendor Selection & Management

 

Cabling & LAN Services

  • Prepare site infrastructure assessment

  • Design and document LAN/telecom infrastructure

  • Prepare RFP and coordinate vendor bids 

  • Configure and install equipment

 

WAN Services

  • Audit existing & Prepare needs analysis for Voice & Data Network Circuits

  • Create design specifications & work wit IT Team on requirements

  • Manage hardware procurement, budget analysis & Order control

  • Manage the Configuration and Testing of equipment

 

Telecommunications Services

  • Prepare site and business needs assessment

  • Document and propose system recommendation

  • Oversee equipment configuration and installation

  • Evaluation of vendors and service contracts

 

Team Communications

  • Project Newsletters

  • Move and Orientation Packets

  • Announcements

  • Project Directory

  • Agendas and Meeting Minutes

 

Move Management of IT Systems (Voice – Data – Network – Servers – Desktop Systems)

  • Office Assignment Process

  • Mover RFP & Selection

  • Strategic Move Logistics

  • Detailed Move Plan

  • Building Liaison

  • Continuous On Site Supervision

 

 

 

OFFICE RELOCATION CHECKLIST
Phase 1
Relocation Requirement Gathering (bring all relocation requirement together)
Analyze relocation needs e.g. office equipment to be upgraded or replaced
Define requirement e.g. telecommunications needs (document these requirement and organize them into meaningful data)
Design relocation requirement to suite the office needs and image (e.g. colors of fabric and paint for the new site)
Requirement specification - as a working document that results from requirement activities
Phase 2
Get vendors bids (furniture, office supplies, office equipment and machines) and check references
Investigate insurance cover on new site for proper coverage at terms you want
Arrange for pre and post move servicing of office equipment
Survey new site, make floor plan, measure room size and storage needs
Prepare floor and space plan for the new office layout
Arrange a pre-move meeting and survey with mover
Arrange with phone company to switch on telephone and fax lines for new site
Contact your moving representative for a pre-move survey
Phase 3
Choose vendors from bids received (furniture supply, office supplies and office equipment supplies and installation)
Finalize office supplies needs and place order
Look at security issues
Update your budget book on how much you have spent and how much you have left in the budget
 
Update your project plan on time scale, check if you have met some milestone and what time you have left
Do inventory on supplies
Phase 4
Check with phone company if the new lines are functional and confirm dedicated phone and fax lines are functional
Get service agreement for equipments going into the new site
Clean up unwanted things from old site
Appoint some employees to coordinate move with mover company
Store inactive documents and destroy unwanted documents
Have communication meeting with employees to give an update of move plan
Phase 5
Arrange for new office interior decoration and deliveries
Arrange office supplies and office equipment deliveries
Secure necessary permit (e.g. parking permit, access to lift and to building).
Arrange for inspection of interior decoration and other office equipment and office supplies. Approve next stage after inspection and correct installation or decoration that is off specification.
Final Phase
Installation of file cabinets, tables and chairs
Unpack active files into the new cabinet
Inform employee of security issues and security code for access into new building
Move into new office location

 

 

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              Last modified:  10/04/08                           Paradise Communications                            2005 Paradise Communications